Assignment: Business Letter
In this Assignment, you will prepare a business letter to share your advice to a client.
You will explain complex financial data and discuss the cause and effect of select
accounting transactions has on cash balances.
This Assignment will assess your knowledge based on the following outcome:
GEL-1.2: Demonstrate college-level communication through the composition of original
materials in Standard English.
Read the following scenario:
The Chief Financial Officer (CFO) of a company is asking for your advice. The CFO
explains sales are increasing but there is a constant matter of not having enough cash
to meet payroll or pay vendors within 30 days.
Prepare a business letter to the CFO to explain,
1. Why cash can go down even when sales are up; refer to “receivables.” 2.
Which three accounts should the CFO review each day and why? Focus on
short-term balance sheet accounts, i.e., “receivables and payables.”
The following is a general structure for informational business letters; however, this is
not a template, and modifications may be necessary for composing this type of letter.
An example is included at the end of this list.
• Letterhead. Most companies have stationary that has the company logo and
contact information at the top. Generally, readers expect to see business letters
on letterhead because it adds to the company’s credibility; so if this is available,
it is advisable to use it for all business correspondence to outside customers or
clients. It is generally not needed for internal letters or memos.
• Opening information. This includes a date and the name and address of the
• Introductory paragraph. For an informational business letter, the introduction
can go several ways. It can introduce the product or service or it can establish a
problem for which the reader will want to know a solution.
Unit 1 [MT480: Corporate Finance]
• Body paragraphs. Body paragraphs will follow the lead made in the
introduction. This is where you give details about the product or service and
explain how it will solve a problem you think the reader faces.
• Closing paragraph. Here is where you might give your strongest point or last
pitch and provide contact information.
• Complementary close. The letter should end with a close like Sincerely or
Best or Respectfully.
• Signature block. Sign your name and include your title.
• Format of business letters. Business letters are written single-spaced and
generally in a block format, which means that everything is aligned to the left
margin. In block format, paragraphs are generally not indented, so double
space between paragraphs. Review the sample located here.
Directions for Submitting Your Assignment
Your Assignment must be written in a minimum of 2-pages with APA formatting.
Assignment: Business Letter